Community Foundation for Oak Park

Article IV: Officers

Section 1: Policies

For the efficient and effective governance and administration of the Foundation, the Board shall establish such written policies as the Trustees deem appropriate. Without amending these by-laws, these policies shall be established by formal motions approved at meetings of the Board. A copy of each policy shall be attached to the minutes of the meeting when it is approved; another copy shall be kept in a Policy Book maintained by the Secretary.

Section 2: Administrative Committees

The Board shall create such permanent and temporary committees as the Trustees deem necessary for the efficient and effective administration of the Foundation.

A permanent committee shall be created only by the formal establishment of a policy that describes the purpose and composition of that committee. A permanent committee shall be discharged and dissolved when the Board adopts a motion to repeal the policy creating the committee.

A temporary committee shall be created by the adoption of a formal motion by the Board. A temporary committee is automatically discharged and dissolved at the Board’s first meeting of the calendar year unless a new motion continuing the committee is adopted at that meeting.

When the Board creates a new committee, it shall specify — either in a policy for a permanent committee or in a motion for a temporary committee — how the members and the chairman of the committee are appointed. Each administrative committee shall have at least one Trustee appointed, but non-Trustees may also be appointed and may even chair the committee.

Section 3: Activity Committees

The Board shall create such permanent committees — called “activity committees” — as requested of the Trustees by the residents of Oak Park for the efficient and effective provision of services to the community. A general policy of the Board shall govern the operation of activity committees, which shall be semi-autonomous.

Each activity committee shall adopt its own by-laws, which shall be approved — both initially and for each amendment — by the Board. Each activity committee may maintain its own fiscal books and accounts, subject to supervision by the Foundation’s Treasurer. Activity committees may be established as membership organizations, but the rights of members shall be constrained by the laws regarding tax-exempt corporations and may be further constrained by the Board.